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AI- 4218   3. J.    
Commissioners Court - Regular
Meeting Date: 03/27/2013  
Authorize/Execute Amendment No. 1 with Martin Marietta Materials for IFB No. 2905-12 Flexible Base (Type A, Grade 1).
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize/Execute Amendment No. 1 with Martin Marietta Materials for IFB No. 2905-12 Flexible Base (Type A, Grade 1).
BACKGROUND
The contract is to furnish the Nueces County Department of Public Works with approximately forty-thousand (40,000) tons of Flexible Base (Type A, Grade 1) for a term of twelve (12) months with the option to renew. Each renewal, if mutually acceptable to the Contractor and Nueces County, will be in twelve (12) month increments, not to exceed two (2) additional years past the initial term.

The contract amount for goods and services, including any renewals, will remain the same as the bid amount unless the bidder can provide proof of increase or decrease in labor, materials, insurance, etc., which exceeds five (5%) percent. Written documentation in the form of payroll records, receipts of materials, etc., shall be submitted to the County in order to substantiate the increase/decrease at least thirty (30) days prior to change.
DISCUSSION
Due to transportation prices escalating, the unit prices would increase from 16.65 to 17.25. This is a sixty cent per ton increase for an annual impact of $24,000. The Contract in the annual amount not to exceed 690,000 is to be paid from 2012/2013 Road and Bridge budget.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
IFB2905-12 amendment 1
IFB 2905-12 contract

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