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AI- 4534   4. B. 4.    
Commissioners Court - Regular
Meeting Date: 07/24/2013  
Rescind the award; discuss/award; authorize and execute contracts for IFB No. 2930-13 Motor Oil and Lubricants.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Rescind the award to Quality Standard Petroleum for IFB No. 2930-13 Motor Oil and Lubricants; discuss/award IFB No. 2930-13 Motor Oil and Lubricants; authorize and execute contract for IFB No. 2930-13 Motor Oil and Lubricants with Arguindegui Oil Co. II, Ltd. and Sun Coast Resources, Inc.
BACKGROUND
On June 19, 2013, Commissioners Court awarded the motor oil and lubricants to the lowest bidders; Quality Standard Petroleum, Arguindegui Oil Co. II, Ltd. and Sun Coast Resources, Inc. Quality Standard Petroleum has notified the purchasing office via email that they wish to withdraw from award on IFB 2930-13. They had been awarded three products. 

Nueces County will accept sealed competitive bids for furnishing motor oil, gear oil, hydraulic oil, transmission fluid, and antifreeze/coolant to various County locations; for a term period of twenty-four (24) months.

The award of this contract will be made to the Bidder(s) who provides the lowest and best bid cost per item, meeting specifications. Nueces County reserves the right to split the award to obtain the lowest cost. Bidder(s) may bid on all or any part of this items. Bidder(s) not wishing to accept a partial bid, were asked to note it on their bid response “All or None” where indicated.
DISCUSSION

On the Bid Comparison table, the items highlighted in yellow represent the lowest bid per item which were originally awarded to the lowest bidder. The items highlighted in blue represent the 2nd lowest bid for the three items that had previously been awarded to Quality Standard Petroleum. The recommendation is to award the three items to the next lowest bidder, Sun Coast Resources, Inc. Annual increase is $466.50.

The user departments use their budgets for the items purchased as the need arises.


Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
IFB 2930-13 Bid Tab summary
Sun Coast contract
Arguindegui Contract

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