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AI- 10829   3. P.    
Commissioners Court - Regular
Meeting Date: 07/10/2019  
Authorize execution of Agreement Amendment No. 1 for IFB No. 3062-17 Bulk Diesel and Unleaded Fuel Contract
Submitted By: Michael Robinson, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize execution of Agreement Amendment No. 1 for IFB No. 3062-17 Bulk Diesel and Unleaded Fuel Contract.
BACKGROUND
The contract is to provide low sulfur undyed and red dyed Diesel and Unleaded Fuel to be delivered to County locations identified in bid response form. Fuel furnished to these locations shall meet all federal regulations and Texas Commission on Environmental Quality (TCEQ) requirements.

During an emergency, bulk fuel will need to be provided for emergency generators. In the event of a natural disaster, weather event, and or wide spread electrical power outages; the selected contractor must have a plan to provide fuel to the various generators in the affected areas. The Contractor will work with the County to identify and review fuel services needed during an emergency or wide spread electrical power outage.

In the event of an emergency or if Nueces County is declared a disaster area, by the County, State, or Federal Government, the County may be subjected to unusual usage. Contractor shall service the County during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions. The contracted price shall apply to serving the County’s needs regardless of the circumstances. If Contractor is unable to supply the services under the terms of the contract, then Contractor shall provide proof of such disruption and a copy of the invoice from Contractor’s supplier(s). Additional profit margin as a result of supplying services during an emergency or declared disaster shall not be permitted. In the event that additional equipment, supplies, and materials are required during the declared disaster, additional shipping, handling and drayage fees may apply.

The term for this contract is for an initial term of one (1) year with the option to renew. Each renewal, if mutually acceptable to the Bidder and Nueces County, will be in twelve (12) month increments, not to exceed four (4) years additional extensions past the initial term. All provisions of this Contract, except for term and price, shall remain unchanged and in full force and effect. County shall have the right to exercise an extension of the term for all or a portion in any combination it deems necessary. Bidder must recognize that the services under this agreement are vital to County and must be continued without interruption. Upon term expiration or early termination, Bidder acknowledges and agrees to continue services on a month to month basis, by mutual agreement, until the new Bidder is ready to provide the service.
DISCUSSION
Services are to be paid by user departments. Publicly traded company, Form 1295 not required.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
IFB 3062-17 Agreement Amendment No. 1

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