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AI- 4139   3. L.    
Commissioners Court - Regular
Meeting Date: 02/27/2013  
Grant Adjustment Notice for FY09 Stonegarden
Submitted By: Monica Reyes, Grants Department
Department: Grants Department  

Information
RECOMMENDATION
Ratify the execution of a Grant Adjustment Notice and Terms and Conditions with the Texas Department of Public Safety for the FY 2009 Operation Stonegarden Grant Program.
BACKGROUND
On January 6, 2010, Commissioners Court approved the execution of a Sub-recipient Agreement with the Texas Department of Public Safety for the FY 2009 Operation Stonegarden grant program. The grant award was in the amount of $823,944. The approved budget covered operational overtime, fringe benefits, vehicles, laptops, radars, and other related equipment.

On September 5, 2012, the Court accepted additional funds for the FY 2009 Stonegarden project, which increased the grant award amount to $998,694.41. On February 13, 2013, the Court ratified the execution of a Grant Adjustment Notice that was supposed to serve as a closeout document and reflected the actual amount spent on project activities, which totaled $992,946.66.

DISCUSSION
The FY 2009 Operation Stonegarden grant ended on September 21, 2012. This additional Grant Adjustment Notice serves as the final closeout document. Due to some accounting errors on the part of DPS, the final grant amount spent on the project activities has been revised again to reflect the final award amount of $991,809.70, which is $6,884.71 less than the total award.

There was no cash match required for this grant. A short deadline for the return of this document was provided; therefore, the County Judge’s signature was promptly needed, causing this item to become a ratification.


Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
Nueces County Close Out

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