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AI- 4062   3. H.    
Commissioners Court - Regular
Meeting Date: 01/30/2013  
Authorize/Execute a one year extension with Amendment No. 2 for IFB No. 2868-10 SS-1 Emulsified Asphalt with Ergon Asphalt & Emulsions, Inc
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize/Execute a one-year extension with Amendment No. 2 for IFB No. 2868-10 SS-1 Emulsified Asphalt with Ergon Asphalt & Emulsions, Inc.
BACKGROUND
The contract is to furnish the Nueces County Department of Public Works with approximately ten thousand (10,000) gallons of SS-1 Emulsified Asphalt for a term of twelve (12) months with the option to renew. Each renewal, if mutually acceptable to the Contractor and Nueces County, will be in twelve (12) month increments, not to exceed two (2) additional years past the initial term.

The contract amount for goods and services, including renewals, will remain the same as the bid amount unless the Bidder can provide proof of increase or decrease in labor, materials, insurance, etc., which exceeds five (5%) percent. Written documentation in the form of payroll records, receipts of materials, etc., shall be submitted to the County in order to substantiate the increase/decrease at least thirty (30) days prior to change.
DISCUSSION

Purchase is not to exceed $ 22,727.25 annually and will be paid from 2012/2013 Road and Bridge operating budget.


Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
IFB 2868-10 Amendment 2

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