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AI- 3636   4. E. 3.    
Commissioners Court - Regular
Meeting Date: 08/22/2012  
Invoice Imaging
Submitted For: Margaret L. Hayes Submitted By: Thelma Lopez, County Auditor
Department: County Auditor  

Information
RECOMMENDATION
Discuss and consider approval of procedure to have all invoices and/or statements sent directly to the "user" departments; receive new accounts payable imaging demonstration.
BACKGROUND
On August 5, 2003, Commissioners Court approved all purchases for goods and services to require an approved purchase order; and for all invoices or statements to be send directly to the Auditor's office.  A revised letter will be sent to vendors if commissioners court approves.
DISCUSSION
The County Auditor Department is in the final stages of upgrading the financial system.  Included in with the upgrade is "going green" in the accounts payable division by scanning vendor invoices and attaching them to the electronic purchase order.  To fully automate accounts payable paperless process, invoices now need to be sent to "user" department directly.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
No file(s) attached.

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