Print PDF Return
AI- 9167   4. B. 1.    
Commissioners Court - Regular
Meeting Date: 01/17/2018  
contract changes to the Texas Department of Agriculture Contract No. 7215115 Colonia Fund:
Submitted By: Natalie Eckstrom, Grants Department
Department: Grants Department  

Information
RECOMMENDATION
Receive information related to recent contract changes to the Texas Department of Agriculture Contract No. 7215115 Colonia Fund: Construction (CFC), in relation to The Ranch colonia.
BACKGROUND
On January 6, 2016, the Commissioners Court executed an agreement between Texas Department of Agriculture and the County for water system improvements for The Ranch Colonia.
DISCUSSION
The original Performance Statement, which is Exhibit A to the contract, stated that we would provide first-time water access to 18 households; provide first-time water service to 14 households; and install a water storage tank for improved capacity.

As construction began, the County was contacted by several residents who are interested in becoming beneficiaries to the project. The households were surveyed and were classified as low-to-moderate income residents, as is a requirement of the grant. In October 2017, as the contract end date neared, the County requested a Performance Statement modification to include these additional beneficiaries. So the first-time water access households increased to 28 and the first-time water services increased to 15.

The modification also requested the deletion of the water storage tank. Since this project was adding customers to the Cyndie Park II water supply system, the project engineer felt that a storage tank would benefit the residents by allowing them a water reserve in case of a system failure. However, now that the County has secured funding from the Texas Water Development Board for surface water connections, the storage tank is no longer necessary.

On December 21, 2017, the Texas Department of Agriculture approved the above-mentioned changes and issued the County a new Exhibit A – Performance Statement Modification No. 1 for our files.

The grant award was $483,333, with the County match at $24,167 with administrative oversight by the County’s Grants Administration Department. Actual expenses for this project totaled $266,288.30 with the County match at $13,314.42. The contract end date was November 19, 2017 and all closeout documentation is due on January 18, 2018.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
contract changes to the Texas Department of Agriculture Contract No. 7215115 Colonia Fund:

AgendaQuick©2005 - 2019 Destiny Software Inc., All Rights Reserved