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AI- 4472   3. Q.    
Commissioners Court - Regular
Meeting Date: 07/09/2013  
Authorize Sole Source purchase from Swagit Productions, LLC for video streaming services of Commissioners Court meetings.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize Sole Source purchase of video streaming services of Commissioners Court meetings from Swagit Productions, LLC.
BACKGROUND
The Commissioners Court uses video streaming to broadcast and record the scheduled meetings via the website. This provides a forum for the public to view the meeting agenda in a summary form or complete agenda packet. It also provides for live streaming of meetings, as well as viewing prior meetings that have been archived. 
DISCUSSION
The Commissioners Court has used SWAGIT Productions to provide video streaming services for the past two years. SWAGIT provides services for streaming live meetings, archiving meetings, indexing the agenda items to the appropriate video segment, and providing web services for broadcasting the meetings via the county website.  The agreement as proposed will provide services for an intitial term of 1 year at a monthly cost of $1,250.  The annual cost would be $15,000.  The contract includes 1 one-year renewal.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
Sole Source letter for Swagit
Swagit Service Agreement

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