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AI- 4313   3. I.    
Commissioners Court - Regular
Meeting Date: 04/30/2013  
Authorize/Execute Amendment No. 2 to the agreement between Nueces County and Ergon Asphalt & Emulsions, Inc. for 12 months for IFB No. 2888-11 HFRS-2.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize/Execute Amendment No. 2 to agreement between Nueces County and Ergon Asphalt & Emulsions, Inc. extending the term of 12 months for IFB No. 2888-11 HFRS-2 Emulsified Asphalt.
BACKGROUND
The contract is to furnish the Nueces County Department of Public Works with approximately six hundred thousand (600,000) gallons of HFRS-2 Emulsified Asphalt for a term of twelve (12) months with the option to renew. Each renewal, if mutually acceptable to the Contractor and Nueces County, will be in twelve (12) month increments, not to exceed two (2) additional years past the initial term.

The contract amount for goods and services, including any renewals, will remain the same as the bid amount unless the Bidder can provide proof of increase or decrease in labor, materials, insurance, etc., which exceeds five (5%) percent. Written documentation in the form of payroll records, receipts of materials, etc., shall be submitted to the County in order to substantiate the increase/decrease at least thirty (30) days prior to change.

DISCUSSION
Contract in the amount of $1,482,480 is to be paid from Fund 12 - Road and Bridge fund Budget-Maint & Repair-Roads & Bridges.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
Ergon Asphalt & Emulsions Inc - Amendment No. 2

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