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AI- 4302   3. H.    
Commissioners Court - Regular
Meeting Date: 04/30/2013  
Submitted By: Mike Biddle, Information Technology
Department: Information Technology  

Information
RECOMMENDATION
Authorize execution of the agreement with SWAGIT Productions, LLC for video streaming services for scheduled meetings of the Commissioners Court.
BACKGROUND
The Commissioners Court uses video streaming to broadcast and record the scheduled meetings via the website. This provides a forum for the public to view the meeting agenda in a summary form or complete agenda packet, it also provides for live streaming of meetings, as well as viewing prior meetings that have been archived.
DISCUSSION
The Commissioner Court has used SWAGIT Productions to provide video streaming services for the past two years. SWAGIT provides services for streaming live meetings, archiving meetings, indexing the agenda items to the appropriate video segment, and providing web services for broadcasting the meetings via the county website. The agreement as proposed will provide services for five years at a cost of $76,920. The agreement as such has been negotiated through the Dell Corporation as part of the DIR services agreement.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 1285-5462
Fund Transfers
Source of Funds: General Fund Amount Requested: $6,410.00 Fiscal Year: FY12/13 Budgeted Y/N: N
Fiscal Impact:
5year agreement
$1,282.00 X 60 Months - $76,920
FY12/13 - $6,410 (5 Months)
FY13/14 - $15,384 (12 mths)
FY14/15 - $15,384 (12 mths)
FY15/16 - $15,384 (12 mths)
FY16/17 - $8,974 (7 mths)

Attachments
SWAGIT - Video Streaming Agreement
Dell Quote SWAGIT

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