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AI- 4086   3. M.    
Commissioners Court - Regular
Meeting Date: 02/13/2013  
Execute a one year extension with Amendment No.2 for IFB No. 2869-10 Hot Mix Asphaltic Concrete Type D PG 64-22 with Bay Ltd.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize/Execute Amendment No.2 to contract with Bay Ltd. for a one-year extension related to IFB No. 2869-10, Hot Mix Asphaltic Concrete Type D PG 64-22.
BACKGROUND
The contract is to furnish the Nueces County Department of Public Works with approximately eight thousand (8,000) tons of Hot Mix Asphaltic Concrete Type D PG 64-22 for an initial term of twelve (12) months with the option to renew. Each renewal, if mutually acceptable to the Contractor and Nueces County, will be in twelve (12) month increments, not to exceed two (2) additional years past the initial term.  The contractor is wishing to exercise the second 12 month renewal.

The contract amount for goods and services, including renewals, will remain the same as the bid amount unless the Bidder can provide proof of increase or decrease in labor, materials, insurance, etc., which exceeds five (5%) percent. Written documentation in the form of payroll records, receipts of materials, etc., shall be submitted to the County in order to substantiate the increase/decrease at least thirty (30) days prior to change.
DISCUSSION
Purchase is not to exceed $537,600.00 annually and is to be paid from 2012/2013 Road and Bridge operating budget.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
IFB 2869-10 Amendment 2

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