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AI- 9520   3. N.    
Commissioners Court - Regular
Meeting Date: 07/11/2018  
Extend Kofile's eClipse Document Management System
Submitted By: Sandra Mendoza, County Clerk
Department: County Clerk  

Information
RECOMMENDATION
Authorize a sole source extension of the current eClipse Document Management System Agreement with Kofile Technologies until the data migration is completed for the upgraded Records Management & Imaging System.
BACKGROUND
DISCUSSION
Form 1295 Certificate No. 2018-369920 was received.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers
Source of Funds: Special Revenue Amount Requested: $57,000 Fiscal Year: Budgeted Y/N:
Fiscal Impact:
County Clerk Records Management Fund - #1315

Costs - $1.67 per document, billed monthly; not to exceed 6 month extension.  April-June quarter expenses averaged $9,500 per month.  Estimated total for 6 months - $57,000. 

Attachments
HB 89 & Debarment
eClipse Extension

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