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AI- 9479   4. B. 2.    
Commissioners Court - Special Meeting
Meeting Date: 05/10/2018  
Authorize a DIR Contract No. DIR-TSO-4092 purchase with SHI Government Solutions for Microsoft Software volume licensing for a 3 year term.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Discuss and consider a DIR Contract No. DIR-TSO-4092 purchase with SHI Government Solutions for Microsoft Software volume licensing for 3-year, 7 month term.
BACKGROUND
This item is part of migrating email to the cloud project and changing MS-Office to subscription county wide.
DISCUSSION
Purchase is for a 3 year, 7 month term in the amount of $689,376.  Full implementation will conclude once we expand the subscription to include Windows OS, but the county cannot do that until the datacenter is upgraded to Enterprise (should be completed by the end of 2018).

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers
Source of Funds: Amount Requested: Fiscal Year: Budgeted Y/N: Y
Fiscal Impact:
Project #19228001 - IT Cloud (2017 CO's)
Year 1 - $304,608 (19 months)
May 2018-Nov 2019 (FY17/18)

1240 - 5311 - IT Department
Year 2 - $192,384 (12 months)
Dec 2019 - Nov 2020 (FY19/20)

1240 - 5311 - IT Department
Year 3 - $192,384 (12 months)
Dec 2020 - Nov 2021 (FY20/21)

Attachments
SHI DIR quote

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