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AI- 9308   3. N.    
Commissioners Court - Regular
Meeting Date: 03/14/2018  
Approve execution of Amendment No. 2 with ICSolutions for RFP 2983-14 Inmate Coinless & Public Coin Telephone Service.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Approve execution of Amendment No. 3 with ICSolutions for RFP 2983-14 Inmate Coinless & Public Coin Telephone Service.
BACKGROUND
The intent of this RFP is to provide Proposers with sufficient information to prepare a proposal for Inmate Coinless and Public Coin telephone equipment and service in Nueces County for local, intralata, interlata, and interstate interlata. The inmate population of Nueces County is currently 950. The average number of local inmate collect calls made is 48,500 per month. Approximately 114 inmate telephones, 196 visitation telephones, and 10 coin telephones are presently installed on Nueces County properties (refer to Attachment B). The maximum number of inmates that can be placed in a pod at the Main Jail is 72, with 4 phones per pod. The McKinzie Annex can place 48 inmates per pod with 6 phones per pod; there are also 3 dorms that house 56, 58 and 58 inmates respectively and there are 4, 4, and 3 phones respectively per dorm; and lastly, there are 4 remote units with 24 inmates and 4 phones per unit. The contract term will be for one (1) year, with four (4) options to extend for one (1) year each. In the event this contract expires before another contract is awarded, the Contractor shall extend the contract on a month-to-month basis by mutual agreement.
DISCUSSION
On December 16, 2015 the Commissioners Court took action at a noticed meeting and approved the execution of an agreement with IC Solutions for RFP-2983-14 Inmate Coinless & Public Coin Telephone Service. During this time the FCC Commission was reviewing rates, fees, and ancillary costs to determine whether inmate call rates charged by providers in different jurisdictions were just and reasonable. The FCC allowed for public comment for a period of time and was noticed in the Public Register. Based upon data and comments the FCC ruled as follows: (1) to ensure that rates are just and reasonable and fair, established caps on all interstate and determined that they had authority to establish caps on intrastate inmate calling rates. The rate structure was tiered based upon the number of inmates in jails and prisons. (2) established caps to eliminate unnecessary fees and banned ancillary service charges. And other Orders not relevant to our contract. Thereafter Global Tel Link and other providers filed suit that was appealed and consolidated in The United States Court of Appeals. The Court voided the Order’s intrastate commission fees. Based upon the new capped rates the Commissioners Court entered into Amendment No. 1 that adjusted the rates consistent with the capped rates established by the FCC Order. No expense to the County. Form 1295 Certificate No. 2018-322206 was provided.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
RFP 2983-14 amendment 3

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