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AI- 8642   3. K.    
Commissioners Court - Regular
Meeting Date: 07/26/2017  
Approve execution of an engagement letter for a forth renewal with Ernest R. Garza and Company for RFP No. 2936-13 Auditing Services.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Approve execution of an engagement letter for a fourth renewal with Ernest R. Garza and Company for RFP No. 2936-13 Auditing Services.
BACKGROUND
The County requested proposals from qualified firms of certified public accountants to audit its financial statements for the County, Community Supervision and Corrections Department (C.S.C.D.), Texas Juvenile Probation Commission (TJPC), Sheriff’s Commissary account, and Metropolitan Planning Organization (MPO) for the fiscal year ending September 30, 2013 for the initial year, with the option of auditing its financial statements for four (4) subsequent years. These audits are to be performed in accordance with the provisions contained in the RFP. The initial term started on October 1 2013 - September 30, 2014. The first renewal extended the term to September 30, 2015 and the second renewal extended the term to September 30, 2016. This renewal extends it to September 30, 2017. A five (5) year contract is contemplated, subject to the annual review and the satisfactory negotiation of terms (including a price acceptable to both the County and the selected firm), the concurrence of the Nueces County Commissioners Court and the availability of an appropriation.
DISCUSSION
Contract is for audits to be performed on the County's financial statements, Sheriff's commissary, and MPO grants. Contract for this year is in the amount of $75,000 and is to be paid through General Administration Funds.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
RFP 2936-13 County renewal

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