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AI- 8598   3. P.    
Commissioners Court - Regular
Meeting Date: 07/13/2017  
Approve a purchase with Insight for software to fax from a computer.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Approve a purchase with Insight for software to enable fax from a computer.
BACKGROUND
This purchase gives us the infrastructure to send and receive faxes, through email without changing the outbound/inbound method. In other words, it still goes out and comes in using faxing technology but we do not need the physical fax machine to facilitate. After full deployment, anyone with an email account will be able to send and receive faxes using Outlook. Faxing is still a required tool we need to maintain and we currently have over 50 devices that fax in the courthouse. Once in place, we have ability to eliminate every fax machine and fax line in the county and reduce countywide charges in telephone, long distance, machines, and toners.
DISCUSSION
Purchase in the amount of $28,896.06 is to be paid from Department 1240 Budget. Purchase includes a three-year reoccurring support service.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
Insight quote

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