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AI- 7483   4. D. 1.    
Commissioners Court - Regular
Meeting Date: 07/13/2016  
Discuss and award RFP 3015-16 Facility Management Services for NC RMB Fairgrounds.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Discuss and award RFP 3015-16 Facility Management Services for Nueces County Richard M. Borchard Fairgrounds.
BACKGROUND
The Request for Proposal (“RFP”) is to identify interested management companies manage and operate the Nueces County Richard M. Borchard Regional Fairgrounds (“Fairgrounds”) located at 1213 Terry Shamsie Blvd., Robstown, Texas 78380. The facility features a 20,000 sq. ft. banquet hall with a full kitchen, a 49,423 sq. ft. arena and two (2) 50,000 sq. ft. exhibit halls that both connect to the arena, a 60,000 sq. ft. equestrian center, adjacent horse stalls for 150 horses, and 154 RV hookups, which were financed with Certificates of Obligations funds giving a Tax exempt status of such certificates. Management and operation of the facilities will include planning, food service, sale of alcohol, organizing, promoting, directing, booking, marketing, ticketing, controlling, security, cleaning, minor facility maintenance and other similar related services customarily provided pursuant to a management and operation agreement. The term for this contract is to be negotiated for multiple years with the potential for additional extensions. Each renewal, if any, will be in one (1) year increments, not to exceed two (2) additional years past the initial term. This contract may be terminated by either party for any reason by giving six (6) months written notice of intent to terminate.
DISCUSSION
Two proposals were received.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
RFP 3015-16 proposal tabl

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