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AI- 6788   4. F. 2.    
Commissioners Court - Regular
Meeting Date: 11/18/2015  
Discuss/Award IFB No. 3000-15 Janitorial Services.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Discuss/Award IFB No. 3000-15 Janitorial Services.
BACKGROUND
The contract is to furnish Nueces County with janitorial services in the County Courthouse, Medical Examiner's office, and Juvenile Justice Center for a term of twelve (12) months beginning upon execution of a contract, with an option to renew for four (4) additional one (1) year terms if mutually acceptable to the Contractor and Nueces County. The contract amount for services and goods, rendered by the Bidder to the County, shall be calculated at a single hourly rate to be set out in the Bid Response Form. County will not compensate the Bidder at a rate greater than the hourly rate specified regardless of any premium paid by the Bidder to its employees for overtime, weekend, holidays, or any other premium wage consideration. Such premium pay is the sole responsibility of the Bidder along with any and all such deductions such as Federal withholding, FICA, unemployment compensation, worker’s compensation, insurance, etc. The billing rate is intended to be representative of an all-inclusive cost to the County on a per month basis. This figure shall remain constant for each contract year. The Bidder shall perform the services rendered as an independent contractor under the sole supervision, management, direction, and control of the Bidder. Such providers of services shall not be considered employees of Nueces County. The award of this contract will be made to the Bidder who provides the lowest and best bid cost meeting specifications (Exhibit A-Specifications for Janitorial Services).
DISCUSSION
A total of seven bids were received. Two bids were received on time. Five bids were received after the closing time due to bad weather. UPS and FedEx were not able to delivery bid responses until after the closing time and the next business day. Consideration was given in this situation to waive the irregularity and open bids. Bid Tab includes bid responses for the seven bids received.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
IFB 3000-15 bid tab
Bid tab Comparison
UPS and Fedex notices

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