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AI- 5642   4. A. 1.    
Commissioners Court - Regular
Meeting Date: 10/08/2014  
Contract with Department of State Health Services for on-line birth certificate services
Submitted By: Diana Barrera, County Clerk
Department: County Clerk  

Information
RECOMMENDATION
Discuss and consider entering into a contract with Department of State Health Services (DSHS), an agency of the State of Texas, to provide on-line computer services for the issuance of Certifications of Vital Records to persons requesting a copy of their birth certificate.
BACKGROUND
Nueces County has entered into a contract with the Department of State Health Services (DSHS), formerly known as Bureau of Vital Statistics, over the last 17 years for remote access to the State's vital records database.

Under the contract terms, the County Clerk's office has the ability to log on to the department's vital records database, conduct a search for the vital record, and once found, request that it print the record in the County Clerk's office using special bank note paper that the county maintains.

Nueces County is assessed a charge from DSHS of $1.83 per record printed.  Nueces County receives invoices monthly for the expenses incurred.   

The County Clerk's office issues an average of 300 certificates per month through this remote access process and assesses a charge of $22.00 per certified copy of a Vital Record.
DISCUSSION

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
DSHS Contract_Vital Records

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