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AI- 5047   4. D. 6.    
Commissioners Court - Regular
Meeting Date: 02/05/2014  
Award IFB No. 2949-13 Hot Mix Asphaltic Concrete Type D, PG 64-22.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Discuss/Award IFB No. 2949-13 Hot Mix Asphaltic Concrete Type D, PG 64-22.
The contract is to furnish the Nueces County Department of Public Works with approximately eight thousand (8,000) tons of Hot Mix Asphaltic Concrete Type D, PG 64-22 for a term of twelve (12) months with the option to renew. Each renewal; if mutually acceptable to the Bidder and Nueces County; will be in twelve (12) month increments, not to exceed two (2) additional years past the initial term.

In the award of road construction material, the Court in determining the lowest and best bid, may consider the pickup and delivery locations of the bidders and the cost to the county of delivering or hauling the material to be purchased (LGC 262.027 e).  The lowest bidder plant is located in New Braunfels, Texas approximately 160 miles from Robstown.  Consideration should be given to the long haul for feasible trucking distance and time.

Estimated calculations for trucking 8,000 tons will cost $381,164 more to haul. In addition, the material would leave the plant at about 300 degrees F, and there is no way it would be usable by the time it would reach the job site. Not to mention the crews could not have reasonable production because of the approximate 4 hour haul time.

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LGC 262.027e
IFB 2949-13 bid tab

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