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AI- 4907   3. K.    
Commissioners Court - Regular
Meeting Date: 12/04/2013  
Accept the award and executed engagement letters with Ernest R. Garza and Company for RFP No. 2936-13 Auditing Services for CSCD and Juvenile Dept.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Accept the award and executed engagement letters with Ernest R. Garza and Company for RFP No. 2936-13 Auditing Services as approved by the Board of Judges for CSCD and the Juvenile Board for the Juvenile Department.
BACKGROUND
The County requested proposals from qualified firms of certified public accountants to audit its financial statements for the County, Community Supervision and Corrections Department (C.S.C.D.), Texas Juvenile Probation Commission (TJPC), Sheriff’s Commissary account, and Metropolitan Planning Organization (MPO) for the fiscal year ending September 30, 2013, with the option of auditing its financial statements for four (4) subsequent years. These audits are to be performed in accordance with the provisions contained in the RFP. A five (5) year contract is contemplated, subject to the annual review and the satisfactory negotiation of terms (including a price acceptable to both the County and the selected firm), the concurrence of the Nueces County Commissioners Court and the availability of an appropriation.
DISCUSSION
Contract is for audits to be performed on the CSCD and Juvenile Department financial statements. Contract for this year is in the amount of $13,500 and $8,550 respectively. Services are to be paid from the 2013-2014 Department Budgets.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
CSCD engagement letter
Juvenile Dept. engagement letter

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