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AI- 4667   4. D. 2.    
Commissioners Court - Regular
Meeting Date: 09/18/2013  
Discuss/Award IFB No. 2938-13 Aggregate Type PB, Grade 4, LRA (Limestone Rock Asphalt)
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Discuss/Award IFB No. 2938-13 Aggregate Type PB, Grade 4, LRA (Limestone Rock Asphalt).
BACKGROUND
The contract is to furnish the Nueces County Department of Public Works with approximately forty thousand (40,000) tons of Aggregate Type PB, Grade 4, LRA (Limestone Rock Asphalt) for a term of twelve (12) months with the option to renew. Each renewal; if mutually acceptable to the Bidder and Nueces County, will be in twelve (12) month increments, not to exceed two (2) additional years past the initial term.

The contract amount for goods and services, including renewals, will remain the same as the bid amount unless the Bidder can provide proof of increase or decrease in labor, materials, insurance, etc., which exceeds five (5%) percent. Written documentation in the form of payroll records, receipts of materials, etc., shall be submitted to the County in order to substantiate the increase/decrease at least thirty (30) days prior to change.

The County reserves the right to have the materials delivered or to pick it up at the Bidder’s shipping point.

The award of this contract will be made to the Bidder who provides the lowest and best bid cost meeting specifications.
DISCUSSION
Funding is part of the 2013-2014 Budget.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
IFB 2938-13 Bid Tab

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