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AI- 4250   4. C. 2.    
Commissioners Court - Regular
Meeting Date: 04/17/2013  
Authorize Sole Source purchase of annual support for the mail/deposit processing system from RT Lawrence Corporation.
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize Sole Source purchase of annual support for the mail/deposit processing system from RT Lawrence Corporation.
BACKGROUND
RTL’s Annual Support includes customer/technical support as well as the provision of upgrades and update features but the client is expected to apply the upgrades and updates on their own. Services to install upgrades and updates are not part of the Annual Support Services.

This Annual Support Agreement shall have an initial term ending on September 30, 2013 effective upon mutual execution of the Agreement, and may be renewed for additional one (1) year term(s) upon written agreement of the parties.  After the first one year renewal, any renewal shall not increase from the actual amount charged in the immediately preceding term by no more than the lesser of the increase in the cost of living or three percent (3%) for the RTLFiRST software product support only.  RTL technical support does not include or cover on-site or remote upgrade installation and conversion services. If such services are requested, RTL will provide, in advance, an On-site and/or Remote Upgrade Service price proposal for approval.  RTL will provide maintenance and support for OPEX AS7200i hardware with Model 72 Extractor. All maintenance shall be provided by OPEX certified technicians.  The Hardware support depends on the hardware provider.
DISCUSSION
Purchase for the annual support is for an initial term with initial payment of $5,286 with 1st annual renewal of $15,858, all other renewals are subject to a 3% increase for the software.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
Sole Source RTL maintenance
RTL maintenance agreement
RTLFirst Maintenance Proposal

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