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AI- 3872   3. I.    
Commissioners Court - Special Meeting
Meeting Date: 11/16/2012  
Authorize Product Schedule No. 55, Lease Amendment, and Addendum 55 to Master Service Agreement for a TASB BuyBoard State Contract No 379-11 purchase
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Authorize Product Schedule No. 55, Lease Amendment, and Addendum 55 to Master Service Agreement for a TASB BuyBoard State Contract No. 379-11 purchase for Risk Management and Juvenile Departments to add a copier, and maintenance services from Ricoh (f/k/a Ikon Office Solutions, Inc.) for each department.
BACKGROUND
Risk Management was sharing a copier with Human Resources. The Risk Management office has been moved to the fifth floor. They continue to need a copier/fax machine. This will place a copier in their new office space. The budget impact will be $198.00 for 60 months.

Juvenile Department has only one copier located in the Probation building that is being utilized by around 45 employees and in December 2011 transferred 13 employees from the Robert Barnes building (Diversion Unit) to the Probation building. The copier used by the Diversion Unit remained at Robert Barnes building for the usage of the Finance unit which was transferred to this area as well as a couple of more employees. The need to add another copier to the Probation building is essential. The budget impact will be $147.00 for 60 months.
DISCUSSION
Contract is in the amount of $345.00 for 60 months. ($20,700) Cost will be paid from the user departments' budgets.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
Addendum 55

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