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AI- 3656   3. J.    
Commissioners Court - Regular
Meeting Date: 09/05/2012  
Intergraph Annual Maintenance
Submitted By: Mike Biddle, Information Technology
Department: Information Technology  

Information
RECOMMENDATION

Approve annual maintenance agreement with Intergraph for the Jail Management System in the amount of $104,866.26 for FY2012-13; and authorize prepayment of $7,759.20 from the Information Technology budget for FY2011-12 for the Oracle portion of the agreement.

BACKGROUND
The annual maintenance for Intergraph Jail Management System for FY2012-2013 is $104,866.26. The quote for the annual maintenance is separated into two parts which includes the Intergraph I\LEADS software at a cost of $97,107.06 and Oracle database software maintenance at $7,759.20.
DISCUSSION
As quoted, there will be a 50% penalty for the Oracle database software if the payment is not received on or before October 1, 2012. It is being recommended that Nueces County prepay the maintenance for the Oracle database software from the Information Technology budget for FY2011-12 in the amount of $7,759.20 to avoid penalty charges. The remaining balance of $97,107.06 will be paid from the Information Technology budget for FY2012-13.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $104,866.26
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers
Source of Funds: General Fund Amount Requested: Fiscal Year: Y Budgeted Y/N:
Fiscal Impact:
Information Technology - Department 1240
FY11/12 - $7,759.20
FY12/13 - $97,107.06

Attachments
Intergraph Maintenance Terms
Sole Source Letter - Intergraph
Intergraph-Oracle Maint
Intergraph-I/LEADS Maint

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