4. E. 3.
Commissioners Court - Regular
Margaret L. Hayes
Thelma Lopez, County Auditor
Discuss and consider approval of procedure to have all invoices and/or statements sent directly to the "user" departments; receive new accounts payable imaging demonstration.
On August 5, 2003, Commissioners Court approved all purchases for goods and services to require an approved purchase order; and for all invoices or statements to be send directly to the Auditor's office. A revised letter will be sent to vendors if commissioners court approves.
The County Auditor Department is in the final stages of upgrading the financial system. Included in with the upgrade is "going green" in the accounts payable division by scanning vendor invoices and attaching them to the electronic purchase order. To fully automate accounts payable paperless process, invoices now need to be sent to "user" department directly.
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