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AI- 3438   4. A. 6.    
Commissioners Court - Regular
Meeting Date: 06/27/2012  
Tyler Technologies Professional Services for Criminal and Prosecutor
Submitted By: Tyner Little, Commissioners Court Admin
Department: Commissioners Court Admin  

Information
RECOMMENDATION
Discuss and consider approval of a professional services agreement to provide training and go-live assistance for the Criminal and Prosecutor modules of the Odyssey Case Management System.
BACKGROUND

Nueces County entered into an agreement with the Texas Conference of Urban Counties (CUC) and Tyler Technologies to install the Odyssey Case Management System. The Odyssey system includes the Civil, Criminal, and Prosecutor modules. The civil module has been installed in the district courts, county courts, and district clerk's office and has been operational for 18-months. The system in now being installed in the Justice Courts with an expected operational date of June 5, 2012. The criminal and prosecutor modules are the last remaining components to complete the project with an expected implementation date of March 1, 2013.

The original budget for the project was developed in 2007 based upon rates negotiated by the CUC in conjunction with Tyler Technologies. Since that time the professional services rates with Tyler Technologies have been renegotiated by the CUC at higher hourly rates for project support. In addition, the rates for air travel and lodging have also increased. The increased costs have reduced the project balance to the point that additional funds need to be transferred into the account in order to complete the project.

DISCUSSION
The funding for professional services involves the implementation of the criminal and prosecutor modules of the Odyssey case management system. It will cover cost of training, go-live assistance, project management, and travel expenses for Tyler Technologies. The additional professional services can be funded from contingency funds that were allocated when the original project budget was developed.  The fiscal impact of go-live assistance and project management assistance is $186,950, with traveling and additional expense of $102,606, for a total of $289,556. 

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
Addendum to Implementation Plan - Tyler Tech
Project Financials - Tyler Tech

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