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AI- 3437   4. E. 4.    
Commissioners Court - Regular
Meeting Date: 06/27/2012  
Award IFB No. 2913-12 Uniform Rentals, Floor Mats, Shop Towels, Linens, and Scrubs
Submitted By: Elsa Saenz, Purchasing Department
Department: Purchasing Department  

Information
RECOMMENDATION
Discuss/Award IFB No. 2913-12 Uniform Rentals, Floor Mats, Shop Towels, Linens, and Scrubs.
BACKGROUND
The Invitation For Bid (IFB) is to furnish rented uniforms for 219 employees in nine different departments, scrap rags, towels, mop heads, scrapers, floormats, aprons, sheets, and pillow cases.

The contract is for an initial term period of twenty-four (24) months with the option to renew. Each renewal, if mutually acceptable to the Bidder/Contractor and Nueces County, will be in twelve (12) month increments, not to exceed three (3) additional years past the initial term. The contract shall begin upon Commissioners Court execution of contract documents.

The contract amount at the time of the renewal request, the County will consider an increase or decrease in the price. Bidder/Contractor must provide proof of increase or decrease in labor, materials, insurance, etc., at the time of the renewal request in the form of written proof of payroll records, receipts of materials, etc.

If the price change is approved by the County, through Commissioners Court, a properly executed contract amendment must be signed by the Bidder/Contractor and County to reflect the price change and the effective date for the change.

Any materials delivered by the Bidder/Contractor at a new price, without a properly executed contract Amendment signed by the County, are made at the Contractor’s risk and the County will not be liable for the new price.
DISCUSSION
The cost is paid from the 2011/2012 department budgets that use the services.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available:
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1:
Fund Transfers

Attachments
IFB 2913-12 bid tab
IFB 2913-12 bid summary

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